Approved on 2/9/83 (Initial)
Revision approved Sept 8, 2010
Article I: NAME
The name of the organization shall be "Middleboro Sportsmen's Club".
Article II: PURPOSE
The purpose of this organization is to promote the use of all firearms and other sportsmen's tools, with regard to development in proper safety standards and good sportsmanship. It is also our purpose to foster respect for the Rights and Property of all landowners.
Article III: MEMBERSHIP & DUES PAYMENTS
Any person age 18 possessing a firearms identification card or a license to carry firearms, valid in this state (Massachusetts) is eligible to become a member of this organization after:
A. New applicant receives a range orientation along with a copy of the range rules.
B. Payment of Initiation Fee and first year's dues.
C. Applicant must be present at the meeting to be voted on. If refused, he or she will be entitled to a hearing before the Board of Directors.
D. All members of the Middleboro Sportsmen's Club, Inc., shall be a current card holding member of the National Rifleman's Association (NRA) and be in good standing. Exception: If more than one family member (e.g., spouse or immediate family member living in the same household) is a member of the NRA, only one member is required to meet this requirement.
E. There shall be 4 classes of membership with a total maximum number of members to be determined by the Board of Directors. The membership types shall be:
1. Spousal: Any spouse of a current member. Dues will not exceed ˝ of the dues paid by their member spouse. They will not be subject to any maintenance fee. Such members shall enjoy all privileges of a regular member.
2. Regular: Any person between the ages of 18 and 61 years of age. The regular member has full use of all club facilities and has voting privileges at all regular meetings.
3. Senior: To qualify for senior membership, the applicant must be 62 years of age or retired, or unable to work regularly because of disability or illness; such members shall enjoy all privileges of a regular member. When a regular member reaches the age of 62 or otherwise qualifies for senior membership, that person automatically pays the Senior fee. The person may, if he desires, pay full dues and donate the excess in his name for the benefit and maintenance of club property.
4. Honorary Life: Honorary Life membership is given to a person, who is a benefactor to the club or who the club decides to honor with a membership; such a membership will be decided upon the following manner:
a. Nomination by the Board of Directors.
b. Voted upon by the majority of the members present at any regular business meeting.
c. Honorary members shall have all the privileges of a regular member but shall pay no dues.
d. Any member who is a member in good standing for 10 or more consecutive years and during those years has served for a total of 5 or more years in one or more office as President, Vice President, Treasurer or Secretary, shall become an Honorary Life Member and be exempt from dues for life. No vote of the Board Of Directors nor approval by the general membership is required
Article IV: INITIATION, DUES & MAINTENANCE FEES
A. Membership dues are due annually as follows:
1. Member's annual dues to the club are due on January 1st of each year. Non-payment by February 1st will be cause for the member to be notified that unless this situation is corrected by March 1st, his/her membership is officially terminated.
2 Dues will be collected during club meetings at which time the member will receive their key and membership card. If a member is unable to attend, he/she may make alternate arrangements by contacting the club treasurer. Payment is no longer accepted via mail.
3. An Initiation Fee applies to all new applicants.
4. New members joining after October 1st will not be required to pay membership for the current calendar year. They are required to pay the Initiation Fee and their Full Membership payment shall be applied to the next calendar year's membership.
5.An Initiation Fee, shall be set by the Board of Directors and approved by the members at a regular meeting. .
Annual Dues for each category of membership shall be set by the Board of Directors and approved by the members at a regular meeting.
An annual maintenance fee, shall be set by the Board of Directors and approved by the members at a regular meeting.
This fee will be incurred by all Regular members who do not perform required maintenance activities. The amount of these maintenance activities will be defined by the Board of Directors with membership approval. (Senior, Spousal and Honorary Members are excluded) The Maintenance Officer will delegate work detail assignments. Members will receive a credit equal to 1/2 the maintenance fee per completed work assignment. Maintenance fees will be assessed and charged at the time of renewal.
Article V: MEETINGS AND ELECTIONS
For the purpose of selecting the club officers, the following schedule should be adhered to:
a. Nominations for the various offices will be accepted at the meeting in February.
If nominations cannot be made in February, for whatever reason, then nominations and elections shall be held at the next business meeting. Nominations shall come from the members present OR members may express intent in written form in lieu of being present at the meeting. All nominees must be a member in good standing.
b. Elections are to be held in March at the meeting.
If elections cannot be held in March, for whatever reason, then they will be held at the next regular business meeting.
c. Members must be in good standing for four (4) months to be eligible to vote.
d. All officers shall be installed at the next club meeting following the elections.
e. Club Officers (listed below) are exempt from paying the following year's dues.
g. Special Election Committee:
The Special Election Committee is comprised of members not on the election ballot. They shall oversee voting and counting of the ballots. Voting will be conducted during the meeting, unless otherwise specified by a majority vote of the Board of Directors.
h. Regular Meeting: Will be held on the 2nd Wednesday of each month. Meetings begin at 8:00 pm.
i. Emergency Meetings: Require at least 72 hours notice prior to the meeting.
j. Board of Directors Meetings: Will be held as needed and will be called by the Chairman of the Board.
All business that the Board of Directors decides to act on, that comes to a conclusion, will be brought up to the voting body. Any ongoing business that the Board of Directors has not come to a conclusion (such as an item that has been tabled) remains the Board of Directors business and does not come before the voting body. The club President is required to attend all meetings. However, in the event of his absence, the Vice President will preside.
A. To conduct a regular meeting, 9 voting members are required.
B. To conduct a Board of Directors meeting, 5 members are required.
Article VI: OFFICERS
A. Club Officers will be:
B. Any Board of Director Member may act in behalf of any officer, if necessary.
C. All Executive Officers (President, Vice-President, Secretary, Treasurer, Executive Officer and Maintenance Officer) shall be members of the Board of Directors.
D. The Vice President is automatically the Chairman of the Board and shall cast the odd vote in cases of ties at the Board Meetings.
E. No member may be nominated or elected to any office of the Executive Branch (President, Vice-President, Secretary, Treasurer, Executive Officer or Maintenance Officer) until that person has been a regular member in good standing for one year.
F. To become a member of the Board of Directors requires club regular membership for a period of one year.
G. The Board Meeting must also be attended by the presiding President. However, in the event of his absence, the Vice President will preside.
H. The number of members elected to the Board of Directors shall be two (2), plus alternates.
I. There shall be two (2) Trustees elected from the membership. They shall not be members of the Board of Directors and must be a member in good standing for one year.
Terms of Elections:
The President, Vice President, Secretary, Treasurer, Executive Officer, Maintenance Officer and the Board of Directors, shall hold office for a period of one year and may be subject for re-election as often as the club members deem necessary.
Board of Directors Members:
Any Board member, who misses two consecutive monthly meetings without just cause or reason, shall be subject to dismissal from the Board. This action is subject to review from the remaining members of the board.
Tardiness to a Board Meeting:
For two consecutive meetings, without just cause or reason, which causes the Board not to convene, shall be subject to dismissal from the Board. Automatic adjournment at 8:15 PM if no quorum.
Article VII: DUTIES OF OFFICERS
President: The President presides over all regular club meetings. He/she is a member, Ex-Officio, of all committees, and performs such duties as usually pertain to his office.
Vice President: The Vice President is automatically the Chairman of the Board and shall cast the odd vote in cases of ties at Board Meetings. The Vice President performs duties of the President in his absence or at his request.
Secretary: The club Secretary will be custodian of the club Charter, the Constitution and By-Laws, Articles of Organization Activity. It is customary to print extra copies of the By-Laws, plus Amendments for distribution to all members so as to acquaint them with the objectives, purposes, and policies of the club. Minutes of all meetings are taken by the Secretary. In recording minutes, special attention should be given to all formal motions made and passed or defeated.
Treasurer: The club Treasurer prepares or has an assistant prepare periodic statements of the clubs financial condition and statements of income and expense. Deposits and withdrawals are usually made by the treasurer. The club Treasurer should maintain other records relating to the financial conditions of the club. Membership records and a complete up to date list of member and their addresses is also in order. In addition, this list must show whether or not the member is a current member of the National Rifle Association.
When the club Treasurer signs NRA membership applications to make members eligible for current NRA dues, he can note on the membership records which of the club members are NRA members. A club should keep a list of expired members for at least five years.
Executive Officer: The clubs Executive officer has charge of the shooting program of the club. He shall oversee the preparation of the results bulletins for all shooting events. The NRA requests reports on basic training courses, sighting-in days, qualifications issued, club championship winners, and NRA sanctioned shooting events. This information is furnished by the Executive Officer to the Secretary who forwards it to the NRA.
Maintenance Officer: The Maintenance Officer is responsible for the organization /delegation of work parties and details essential for the upkeep of club property. He/She will maintain records of details worked by club membership. Records will be forwarded to treasurer to ensure members work credits apply towards yearly dues.
Article VIII: SUSPENSION OR EXPULSION
The rules governing the suspension or expulsion of any member of the club shall be the same as those designated in the articles of the suggested By-Laws for NRA affiliation.
Article IX: TARGET RANGE AND SHOOTS
Any decisions to be made concerning the target range, pistol and revolver shoots, rifle shoots and archery shall be under the direct supervision of the Chief Range Officer, or designated alternate in the event of his/her absence.
Article X: AMENDMENTS TO THE BY-LAWS
The By-Laws of this club may be changed by a vote of 51% of those members present upon responding to a written notification of the pending change(s) at least two weeks prior to the date of the meeting.
Notification of club members by one or more of the following methods, shall be considered satisfactory written notification:
Mail, Email, posting a notice on club bulletin boards or posting a notice on the club website.
Article XI: ALCOHOLIC BEVERAGES
No alcoholic beverages shall be consumed during any regular club meeting or at any shoot. No alcoholic beverages are to be consumed by any member handling / carrying firearms.
Article XII: Violation of Club Safety Rules
Any member observed violating range safety rules, should be reported to any range officer or officer of the club.
Any such report shall cause the Board of Directors to determine if a formal hearing should be held to decide what action, if any, should be taken regarding the violation.
If it is determined that a hearing is warranted, notification must be sent to the accused via registered mail, and the hearing by the Board of Directors must be scheduled not more than 30 days from the mailing of the notice.
Disciplinary action may consist of, but is not limited to, a warning, suspension or expulsion.
If the accused member does not attend the hearing, then the Board of Directors may suspend or expel him/her for cause.
Article XIII: Guests on the Range
A member may bring a maximum of 2 adult guests to the range at any one time. Each guest may visit a maximum of 3 times per calendar year. After 3 visits it is expected that the guest shall apply for his/her own membership.
Immediate family members are exempt from this limitation.
Each member accepts total responsibility for his guests’ actions and their safety. He/She is responsible to see that the guest(s) follow all laws, safety, and range rules.
Article XIV: PETTY CASH LIMIT
For Treasurer or President: The amount of petty cash available to each shall be determined by the Board of Directors.
All firearms shall be holstered or cased during meetings, and all persons must follow all NRA official rules for range safety and conduct.
If firearms are brought to the shoot, they must be carried to and from the shoot by a properly licensed person.
A. Any member found guilty of an act in violation of the By-Laws shall have the right to go before the Board of Directors.
B. "Violation" is the breaking of any By-Laws by deliberate act against the club.
Article XVIII: TRUSTEES
A. The Trustees function is to: Inspect the Treasurers and the Secretary's books as deemed required.
B. Determine if the club is operating in a business-like manner.
C. Give a report of their findings at a regular meeting.
Article XIX: BOARD OF DIRECTOR DUTIES
• Members of the Board of Directors shall assist the Maintenance Officer with listing work detail tasks.
• Ensure all Bylaws are enforced.